Privacy Policy

Last Updated: April 1, 2025

1. Introduction

Welcome to Letter Club. We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.

Letter Club is a service that helps small groups of people create and share email newsletters among themselves. Each person contributes content to the newsletter, which is then combined and shared with other contributors in the group.

2. Information We Collect

Personal Information

We collect the following personal information when you register and use our service:

• Name
• Email address
• Profile photo (optional)

Usage Information

We automatically collect certain information about your interaction with our service, including:

• Log data (IP address, browser type, pages visited, access times)
• Device information (device type, operating system)
• Cookies and similar technologies (used primarily for maintaining login sessions)

3. How We Use Your Information

We use your personal information for the following purposes:

• To create and maintain your account
• To provide the Letter Club service, including facilitating the creation and sharing of newsletters
• To send transactional emails related to your account and newsletter contributions
• To respond to your inquiries and provide customer support
• To improve our service and develop new features
• To ensure the security of our service

4. Cookies and Similar Technologies

Letter Club uses cookies primarily to maintain your login session. A cookie is a small text file stored on your device that helps our website recognize you when you return.

You can control cookies through your browser settings. However, disabling cookies may limit your ability to use certain features of our service.

5. Sharing Your Information

We do not sell, trade, or otherwise transfer your personal information to outside parties except as described below:

• Service Providers: We may share your information with third-party service providers who help us operate our service, such as email delivery services. These providers have access to your personal information only to perform specific tasks on our behalf and are obligated to protect your information.
• Legal Requirements: We may disclose your information when required by law or in response to valid requests by public authorities.

6. Your Privacy Rights and Choices

You have several rights and choices regarding your personal information:

• Access and Update: You can access and update your personal information through your account settings.
• Subscription Preferences: You can subscribe to or unsubscribe from newsletters through the service.
• Delete Content: You can leave a newsletter and choose to delete your contributions.
• Delete Clubs: If you've created a club, you can delete it and all associated data.
• Delete Account: You can delete your account entirely, which will remove all your personal information and associated data from our service.
• Additional Rights: Depending on your location, you may have additional rights under applicable laws (such as GDPR or CCPA).

For European Users (GDPR)

If you are located in the European Economic Area, you have these additional rights:

• Right to access personal data we hold about you
• Right to rectification of inaccurate personal data
• Right to erasure of your personal data
• Right to restrict or object to processing of your personal data
• Right to data portability
• Right to withdraw consent at any time
• Right to lodge a complaint with a supervisory authority

For California Residents (CCPA)

If you are a California resident, you have the right to:

• Know what personal information we collect about you
• Know whether your personal information is sold or disclosed and to whom
• Opt out of the sale of your personal information (Note: Letter Club does not sell personal information)
• Request deletion of your personal information
• Access your personal information
• Equal service and price, even if you exercise your privacy rights

To exercise your rights, please contact us using the contact information provided at the end of this policy.

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy. When you request deletion of your content, club, or account, we delete the associated data immediately.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, and destruction. However, no method of transmission over the Internet or method of electronic storage is 100% secure, and we cannot guarantee absolute security.

9. Children's Privacy

Letter Club is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.

11. Contact Information

If you have any questions about this Privacy Policy or our privacy practices, please contact us at: privacy@letterclub.org